Freight Optima builds isolated SaaS networks tailored for import-export companies. Save administrative hours by running inquiry registrations, quotations, client portals, accounts ledgers, and multi-modal logistics operations on your own secure database.
Time Saved on RFQs
Fewer Booking Errors
Standby Support SLA
We replace disjointed manual steps with a white-label software suite hosted entirely under your company name and domain.
Idempotent Shippers Enquiry routing with SQLite Migrations
Unify cargo inquiries into a centralized SQLite database layout with structured migrations lifecycle. Protect critical actions using JWT token authentication, validate client inputs via schema frameworks, and parse incoming vendor quote emails automatically.
Database-Enforced Booking Lockups and Tracking Vaults
Ensure operational security with a dedicated daily status reports (DSR) platform. Enforce database locks preventing concurrent operations overwrites, secure Bills of Lading and cargo documentation, and manage atomic vendor releases.
Cheapest & Fastest Pricing, Multi-Version Revisions
Provide registered client vendors with a public-facing portal to review shipments and submit quote revisions. Track previous versions cleanly, apply margin buffers via percentage or fixed price offsets, and lock down choices with atomic email triggers.
OpenAI-Driven Container Packing and Allocation Models
Capture cargo lines with custom dimensions, weights, stackability, fragility, and upright rules. Normalizes to metric and sends queries to custom OpenAI planning prompts (sea, air, road) to outline unit allocations and remaining payloads.
Scroll down to see the real-time simulation of a cargo lifecycle from first inquiry to client document release.
| Carrier | Freight Cost | Transit | Rank |
|---|---|---|---|
| MSC Ocean | $3,200 | 24 Days | 2 |
| Maersk Line | $2,850 | 21 Days | Best Value |
| CMA CGM | $3,100 | 22 Days | 3 |
| Hapag-L. | $3,350 | 23 Days | 4 |
Automate RFQ entry. Shippers input origin, destination, cargo loads, and container specifications on your brand-integrated web form. The platform instantly creates the inquiry database entry in your secure catalog.
Automatically distribute inquiry parameters to all partnered carrier vendors (Maersk, MSC, Hapag-Lloyd, CMA CGM) via secure API channels or structured email EDI broadcasts.
Compare carrier pricing replies as they arrive in real-time. The system parses ocean freight tariffs and highlights the most cost-efficient and optimal route, reducing analysis time by 85%.
Track shipping milestones from port gate-in to arrival. Operational coordinators view custom task checklists and check vessel locations instantly on a centralized map pipeline.
Instantly generate standard tax invoices and book currency ledgers when bookings are confirmed, cutting billing reconciliation cycles and manual bookkeeping errors by 90%.
Safeguard Bills of Lading, custom certificates, and packaging lists in isolated database directories. Instantly notify client portals when new trade paperwork is released.
Automate every stage of the EXIM trade lifecycle. Freight Optima delivers enterprise-grade modules customized to your operational structure.
Centralize and assign incoming EXIM trade inquiries across air, sea, and road.
Distribute structured vendor inquiries via mail pipelines with transaction locks.
Centralize ocean freight, local transport, customs, and warehousing tariffs.
Analyze and select optimal shipping quotes side-by-side mathematically.
Create client proposals in seconds with custom markups and multi-currency formats.
Manage accounts databases, communications logs, and lead parameters.
Track active commercial proposals from draft status to won or lost.
Select route paths, balance cargo space, and schedule carriers.
Store shipping bills, commercial invoices, and bills of lading safely.
Extract margins analysis, vendor SLA speeds, and conversion rates.
Auto-notify operators of upcoming quote expiries and transit milestones.
Provision customized permissions across company operational groups.
Deploy advanced OpenAI prompts for sea LCL, sea FCL, air, and road truck packing layouts. Our analyzer normalizes all cargo lines to metric and maps loading constraints.
Sends queries to custom OpenAI prompts mapping dimensions, quantites, weights, stackability, fragility, and upright rules to layout optimal cargo plans.
Calculates air chargeable weights and LCL Weight/Measurement basis alongside remaining CBM and payload details.
If OpenAI output is malformed, the API automatically triggers our backup local calculations engine without surfacing errors.
Freight Optima is designed to unify your tools. We are building direct pipeline integrations to connect your core database with standard commercial networks.
Gmail & Outlook sync
Auto-milestone status
SAP & Oracle connections
Government EXIM portals
Shipping Line/Airline link
Google Maps route tracker
Avoid the security pitfalls of shared public clouds. We build, host, and maintain isolated software servers under your brand guidelines.
Get portals displaying your corporate logo, custom fonts, and layouts. Shippers log into web domains matching your brand (e.g. tracking.yourdomain.com).
Keep your commercial database separate. We provision individual SQL/NoSQL structures, ensuring zero overlap with other companies. Your cargo, client, and quotation data remains entirely yours.
Logistics never stops. If you hit an operational server issue, our standby tech support teams guarantee to respond in under 2 hours, and resolve it within 24 hours.
Managing Director & CEO, Freight Optima
Under Yajat Chordiya's leadership, Freight Optima has pioneered custom-branded logistics infrastructure. By combining standard core components like inquiries, billing, and document safe vaults with dedicated hardware resources, we guarantee unmatched system speeds, tailored AI analysis models, and absolute corporate security.
Straightforward licensing with only a one-time deployment setup fee and flexible user per month subscription packages. No transaction limits.
Designed for logistics agencies or boutique import-export desks.
For expanding logistics teams requiring operations tracking and client portal.
For large companies requiring full automation, billing systems, and custom AI.
Connect with our technical design team to scope out your White-Label deployment, custom database parameters, and user capacity requirements.
Yajat Chordiya
24-Hour Critical Issue SLA